THE GAP CHESS CLUB INC.
MINUTES OF THE ANNUAL GENERAL MEETING
Date: 2 December 2005
Place: Room B6, The Gap State High School
The meeting commenced at 8:30pm.
Present
Andrew Robinson, Stuart Wilson, Harvey Quaresmini, Ray Adams, Marty Chadwick, Debbie Jenkins, Mark Taylor, Shane Martin, Tim Johnson, Mick Waters.
Previous Minutes
Minutes of the previous Annual General Meeting were read and accepted.
Proposed: Stuart Wilson. Seconded: Ray Adams.
Voting
It was agreed that all present at the meeting were current financial members of the club and therefore eligible to vote on matters at this AGM.
MANAGEMENT COMMITTEE REPORTS
President’s Report
Andrew Robinson, gave verbal summary and presented the attached President’s report.
Proposed: Debbie Jenkins. Seconded: Marty Chadwick. Accepted.
Secretary’s Report
Debbie Jenkins, gave verbal summary and presented the attached Secretary’s report.
Proposed: Mark Taylor. Seconded: Stuart Wilson. Accepted.
Treasurer’s Report
Stuart Wilson, gave verbal summary and presented the attached Treasurer’s report.
Proposed: Shane Martin. Seconded: Ray Adams. Accepted.
DOP’s Report
Andrew Robinson, gave verbal summary and presented the attached DOP’s Report.
Proposed: Shane Martin. Seconded: Ray Adams. Accepted.
Equipment Report
Marty Chadwick, gave verbal summary and presented the attached Equipment Officer’s report.
Proposed: Andrew Robinson. Seconded: Mark Taylor. Accepted.
Publicity Officer
Marty Chadwick, gave verbal summary and presented the attached Publicity Officer’s Report.
Proposed: Andrew Robinson. Seconded: Mark Taylor. Accepted.
ELECTION OF OFFICE BEARERS FOR 2006
All positions were declared vacant and the following office bearers were elected.
President: Andrew Robinson
(nominated Stuart Wilson, seconded Marty Chadwick)
Vice President: Stuart Wilson
(nominated Andrew Robinson, seconded Mick Waters)
Secretary: Debbie Jenkins
(nominated Stuart Wilson, seconded Harvey Quaresmini)
Treasurer: Mark Taylor
(nominated Andrew Robinson, seconded Shane Martin)
D.O.P: Andrew Robinson
(nominated Marty Chadwick, seconded Ray Adams)
Public Relations Officer: Marty Chadwick
(nominated Debbie Jenkins, seconded Stuart Wilson)
Catering Officer: Mark Taylor
(nominated Andrew Robinson, seconded Shane Martin)
Equipment Officer: Marty Chadwick
(nominated Ray Adams, seconded Harvey Quaresmini)
C.A.Q. Delegate: Debbie Jenkins
(nominated Andrew Robinson, seconded Ray Adams)
C.A.Q. Proxy Delegate: Mick Waters
(nominated Ray Adams, seconded Andrew Robinson)
GENERAL BUSINESS
Honorary Auditor
Beth Abbott has indicated her acceptance to continue in the role of Honorary Auditor.
(nominated Andrew Robinson, seconded Stuart Wilson)
The following motions were proposed at the meeting.
Motion 1 – Proposed by Marty Chadwick (Seconded by Andrew Robinson)
“For a score sheet to be published on the club’s website the permission of only one of the players is required.”
Mick Waters suggested the following amendment:
“That scoresheets be handed to D.O.P. at completion of game.”
This amendment was not seconded.
Ray Adams proposed the following amendment: (Seconded by Mark Taylor)
“For a score sheet to be published on the club’s website no permission is required from either player.”
(Voting: unanimous, passed)
Motion passed.
Andrew Robinson suggested the following motion: (Seconded by Marty Chadwick)
“All players are to co-operate with the Publicity Officer’s efforts to obtain copies of completed scoresheet.”
(Voting: unanimous, passed)
Motion 2 – Proposed by Andrew Robinson (Seconded by Debbie Jenkins)
“All games in the Flood Cup and One Hour tournaments the scheduled commencement time is 8:00pm.”
(Voting: unanimous)
Motion passed.
Motion 3 – Proposed by Mark Taylor (Seconded by Andrew Robinson)
“A sum of money, the amount to be decided by the committee, be donated to the organisers of the 2006 Australian Championships, and this donation be provided to the organisers in such a way that serves the promotion of The Gap Chess Club.”
Mark noted that the CAQ has received a contribution of $25000 from Qld State Government’s community gambling fund.
Shane said we could consider spending the money in other ways to promote the club.
Tim suggested that TGCC members could wear club T-Shirts etc to the Australian Championships to publicise the club.
Ray asked if the CAQ had made a request for donations from the clubs to assist them in the running of the 2006 Australian Championships. If not, he suggested that we should keep our money to ourselves and either use it to run an open tournament, or save it toward something else worthwhile.
(Voting: 2 yes 7 no)
Motion defeated.
Motion 4 – Proposed by Debbie Jenkins (Seconded by Mark Taylor)
“The club use surplus funds (an amount to be determined by the committee) to purchase books that will be beneficial to the club, and will form the basis of a club library.”
Stuart and Andrew said this would require a system of control to check where books are going.
Ray suggested a $20 deposit per year to be a member of the “bookclub”.
Andrew proposed the following amendment: (Seconded by Stuart Wilson):
“The club use surplus funds (an amount to be determined by the committee) to purchase books that will be beneficial to the club, and will form the basis of a club library, and that the books stay within the premises of the club at all times.”
(Vote 9 yes 1 no)
Amendment accepted and the motion was passed.
OTHER BUSINESS
Yellow Pages contact
It was proposed that Marty Chadwick, as Publicity Officer, be the contact for Yellow Pages and other such advertising media. Marty accepted this idea.
Advertising
Mark Taylor suggested we should place advertisement in The Gap High School newsletter.
Acknowledgment of Stuart Wilson’s long tenure as treasurer
Three cheers were raised for Stuart Wilson for his tireless efforts as Club Treasurer.
The meeting closed at 10:00pm.
Next AGM
The next AGM will be held on the first Friday December 2006.