The Gap Chess Club Incorporated
Minutes of the Special General Meeting
Date: 25 January 2008 and 1 February 2008
Place: Room B6, The Gap State High School
The meeting commenced at 8:20pm on Friday January 25, 2008. However as a quorum was not present the meeting was adjourned at 8:26pm to reconvene on the following Friday.
The meeting continued from the adjournment at 8:18pm on Friday, February 1, 2008.
In person: Mark Borrill, Mark Taylor, Ray Adams, John Roper, Brian Thomas, Garvin Gray, Nathan Shaw, Brendan Griffen, Andrew Robinson
By proxy: Tony Howes, Phillip Kirkman, Greg Colwell
It was agreed that all present at the meeting were current financial members of the club and therefore eligible to vote on matters at this AGM. Three proxies were accepted, all made in favour of the chairman.
Financial statements and auditor’s report
The financial statements for the year ended 30 September 2007 were presented to the meeting. These statements were accompanied by a detailed and comprehensive auditor’s report on the statements.
Those present at the meeting voted unanimously to accept the statements, with no objections.
Andrew and Mark commended the efforts of Mr Garvey and Mrs Baigent Garvey of GTM Solutions Pty Ltd for the thorough and meticulous work they performed in preparing the financial statements and auditor’s report for the club.
Meeting closed at 8:22pm.