Secretary's Report

9 November 2004

During the year your Management Committee held 2 meetings (January & July) with an average attendance of 6 members. At these meetings all activities of the club were examined and reports from the Secretary, Treasurer, D.O.P, Equipment Officer and Junior section were received and approved.

Important correspondence received during the year included:

• Incoming: Vicwide Insurance – Confirmation of Policy
• Deacons – Volunteer Protection Policy
• Office of Fair Trading – Notice of Annual Return
• John Bernard & Associates P/L – Insurance Renewal
• Darren Napier, Townsville Chess Club – Proxy vote notification

Important outgoing correspondence included:

• Office of Fair Trading – Annual Return Forms
• Auditor’s Report
• Copy of AGM Minutes
• C.A.Q.  -Individual memberships & payment
• Application for Affiliation
• Flood Cup & One Hour tournament fees
• John Bernard & Associates – Payment of Insurance
• The Gap High School Rent - Jan, Feb & Mar
• The Gap High School Rent - Apr, May & June
• The Gap High School Rent - July, Aug & Sep

Debbie Jenkins

Secretary

The Gap Chess Club Inc.